Safety Compliance & Training Coordinator

Job title: Safety compliance & Training coordinator 6 month contract with potential for permanent

Summary:

This position is responsible for monitoring and maintaining all compliance and training records relating to the Safety Department. Coordinating with various departments to ensuring all items are dealt with in a timely manner and that AS400 and paper / audit trails reflect accurately. 

1. Compliance and Training

• Audit new hire files to ensure complete, elevate concerns for non-compliance
• Maintain the compliance  files up-to-date
• Ensure that compliance is maintained for Owner Operators, including but not limited to: D & A, FAST, Abstracts, Licence Exp., TDG training, Annual Review, DOT inspections, Maintenance reports, Emissions testing.
• Send messages and letters to Owner Operators when certain documents expire and/or missing. 
• Follow-up on message and take appropriate action
• Communicate and follow-up with Agencies concerning expired documents in driver's files
• Obtain government certificates of compliance (WSIB, CNESST, Attestation Rev Quebec.)  from agencies 
• Advise dispatch to ground units that do not comply to DOT regulations
• Coordinate and track all outstanding Safety and Compliance training with Operations and Trainers 
  • Register Carrier's Edge training when requested
  • Print Carrier's Edge certificates and register in 28/62 and Dr. Comm. db
• Filing of all compliance and safety documents

2.  Reporting Stats and Trends 

• Ensure data is captured for all divisions
• Reports on trends in relation to Compliance and Training to assist in the analysis of dept objectives

3.  Inspections and Violations

• Obtain company abstract records from US and Domestic authorities and cross ref with data on file
• Receive, research , record and enter Ont, Que and US violation data
• Verify corrective action on file for compliance ( ie: repairs, O/op & Co, violation notation on logs )
• Research offender's history of violations and record in Louts Notes discipline file.
• Distribute letters and billing paperwork to appropriate departments.
• Investigate public complaints regarding driver performance. - road complaints.
• Prepare paperwork and appoint legal counsel in contesting fines and follow-up.

4.  Master File & O/op Maintenance

• Ensure Master files reflect qualifications (or lack there of)
• Ensure master-files have the most current info
• Remove TDG master file flag if drive is Non-Fast and US
• Create maintenance files for O/op changing trucks

5.  Reviews

• Initiate and track driver and O/op 30 / 60 / 90 day and Annual reviews
• Follow-up until complete and register in Dr. Comm db and AS400

• Qualify new US drivers for the D & A program 
• Schedule appointments for testing 
• Coordinate with Agencies and Operations to ensure random D & A tests are done in accordance with regulations 
• .Clearinghouse compliance for pre-employment and annual queries for XTL and verify Agency compliance with same

7. Accident Files

• Provide back up support when necessary and or able

Main Requirements and competencies

• Bilingual an asset 
• Familiar with established Company policies, procedures, practices, rules, paperwork and able to interpret in these matters 
• 1 year past safety experience in a trucking company or with a trucking safety consultant
• Able to instruct
• Resolution of problems and initiative
• Able to work with a minimum of supervision

XTL OFFERS:

• Group insurance paid 100% by the employer 
• Access to our RRSP match 
• Competitive salary
• Schedule that allows work-life balance.

XTL is an equal opportunity employer that embraces diversity in the workplace and equivalently considers applications from qualified women, men, visible minorities, aboriginal people and persons with disabilities. We welcome applications from all interested individuals

We invite all interested persons to apply but only candidates selected for an interview will be contacted.